The May 2016 Medicaid and CHIP managed care final rule strengthened the federal oversight of state managed care programs in several ways, one of which was to create new reporting requirements for states on their managed care programs and operations. CMS has developed reporting templates for each of the following reports: the Annual Program Oversight Report required in 42 CFR § 438.66(e), the Medical Loss Ratio (MLR) Summary Report required in 42 CFR § 438.74(a), and the Access Standards Report required in 42 CFR § 438.207(d) and (e). Information on each report can be found below, including the reporting templates.
CMS is also creating a web-based reporting portal for these reports, thereby creating a single submission process and repository for all state reporting requirements related to managed care. The portal will be part of the existing Medicaid Data Collection Tool (MDCT) in a separate module called Managed Care Reporting (MDCT MCR). More information about MDCT-Managed Care Reporting can be found below.
Information available below:
- Annual Managed Care Program Report
- Medical Loss Ratio (MLR) Report
- Network Adequacy and Access Assurances Report
- Medicaid Data Collection Tool (MDCT) for Managed Care Reporting
Annual Managed Care Program Report
Background
CMS regulations at 42 CFR § 438.66(e) require states to submit an Annual Managed Care Program Report. Under the regulation, each state must submit to CMS, no later than 180 days after each contract year, a report on each managed care program administered by the state. Additional guidance on the timing, content and form of the report are available in the CHIP Managed Care Monitoring and Oversight Tools Informational Bulletin. An excel workbook provides the exact indicators that will be required, along with instructions on how to complete each field.
Submission to CMS
The report will be collected through MDCT-Managed Care Reporting. The web-based forms will collect exactly the information that is included in the excel workbook. The Annual Managed Care Program Report is now available for state input in MDCT-Managed Care Reporting. As described in the Informational Bulletins, this report is required annually, and must be submitted through MDCT-Managed Care Reporting. More information about MDCT-Managed Care Reporting can be found below.
Due Dates
The requirement to submit the annual report was triggered by the June 2021 CIB, and the due dates are dependent upon the Contract Year of each managed care program. The due dates for the first round of reports are listed below.
| Contract Year of the Managed Care Program | Contract Period of First Report | First Report |
|---|---|---|
| July through June | 7/21/2021 – 6/30/2022 | December 27, 2022 |
| September through August | 9/1/2021 – 8/31/2022 | February 27, 2023 |
| October through September | 10/1/2021 – 9/30/2022 | March 29, 2023 |
| January through December | 1/1/2022 – 12/31/2022 | June 29, 2023 |
| February through January | 2/1/2022 – 1/31/2023 | July 30, 2023 |
| April through March | 4/1/2022 – 3/31/2023 | September 27, 2023 |
Medical Loss Ratio (MLR) Report
Background
CMS regulations at 42 CFR § 438.74(a) require that states must annually submit, with their rate certification required in 42 CFR § 438.7, a summary description of the MLR report(s) received from the managed care organization (MCOs), prepaid inpatient health plans (PIHPs), and prepaid ambulatory health plans (PAHPs) under contract with the state. CMS has developed a standard format, with instructions, for this required MLR Report. The current excel template provides the required fields and instructions for completing the report.
Submission to CMS
This report is required to be submitted annually at the same time the annual rate certification is submitted. The requirement for states to submit this information to CMS began for rating periods starting on or after July 1, 2017. However, prior to June 2022, there had been no requirement to use a standard reporting template. As of October 1, 2022, states submitting rate certification packages are required to use the template. Further, it should be submitted as additional documentation when the annual rate certification is submitted.
In the future, this report will be collected through MDCT-Managed Care Reporting. CMS will notify states when the web-based forms are available. MDCT-Managed Care Reporting will collect exactly the same information that is included in the excel workbook, and CMS will send adequate notice prior to requiring submission through the web-based forms. More information about MDCT-Managed Care Reporting can be found below. Until CMS provides notice that the MLR Report can be submitted via MDCT-Managed Care Reporting, it should be submitted as additional documentation with the annual rate certification submission.
Due Dates
This report is required to be submitted annually at the same time the annual rate certification is submitted
Network Adequacy and Access Assurances Report
Background
CMS regulations at 42 CFR § 438.207(d) require that states must:
- Submit an assurance of compliance to CMS that the each MCO, PIHP, and PAHP meets the state’s requirement for availability of services; and
- Include documentation of an analysis that supports the assurance of the adequacy of the network for each contracted MCO, PIHP, or PAHP related to its provider network.
Submission to CMS
The requirement for states to submit this information to CMS began with all contracts with rating periods beginning on or after July 1, 2018. However, prior to June 2022, there had been no requirement to use a standard reporting template. As of October 1, 2022 are required to use the template. Further, CMS recommends that the report be submitted as supporting documentation at the same time a state submits the associated managed care contract to CMS for approval, including a new contract, a renewal, or an amendment.
In the future, this report will be collected through MDCT-Managed Care Reporting. CMS will notify states when the web-based forms are available. MDCT-Managed Care Reporting will collect exactly the same information that is included in the excel workbook, and CMS will send adequate notice prior to requiring submission through the web-based forms. More information about MDCT-Managed Care Reporting can be found below. Until CMS provides notice that the Network Adequacy and Access Assurances Report can be submitted via MDCT-Managed Care Reporting, CMS recommends that the report be submitted as supporting documentation with the associated managed care contract, including a new contract, a renewal, or an amendment.
Due Dates
The information is required to be submitted:
- At the time the state enters into a contract with each MCO, PIHP, or PAHP;
- On an annual basis; and
- Any time there is a significant change in the operations that would affect the adequacy of capacity and services of an MCO, PIHP, or PAHP.
- CMS recommends that the report be submitted at the same time a state submits the associated managed care contract to CMS for approval, including a new contract, a renewal, or an amendment.
Medicaid Data Collection Tool (MDCT) for Managed Care Reporting
The Centers for Medicare & Medicaid Services (CMS) collect data from states and territories to better understand the Medicaid and Children’s Health Insurance Program (CHIP) programs. The Center for Medicaid and CHIP Services (CMCS) has developed the Medicaid Data Collection Tool (MDCT) and underlying applications to collect the data required to best monitor, manage, understand and review the Medicaid and CHIP programs for each state.
A new module, Medicaid Data Collection Tool Managed Care Reporting (MDCT MCR), is being developed to collect the reports described above. MDCT MCR will consist of fillable webforms to be completed by States based on the data they collected using the indicators contained in the excel template(s). The structured data captured by this system will allow CMS to generate and analyze state-specific and nationwide data across the universe of managed care programs and requirements. This data analysis will allow CMS to identify areas for technical assistance and to target efforts to assist states in improving their managed care programs, while also ensuring compliance with managed care statutes and regulations, such as ensuring access to care.
At this time, the Annual Managed Care Program Report is available in MDCT MCR. As additional web-based forms are developed, CMS will announce their availability to states. At those times, states will be able to enter their information directly into the fillable webforms, creating efficiency for states and CMS. The fillable webforms will collect exactly the same information that is included in the excel templates for each report. CMS anticipates that the Annual Managed Care Program Report will be available first, in early November 2022.
Access to MDCT MCR is limited to state staff that have been granted access to complete the fillable forms. CMCS has reached out to states directly to make sure that appropriate state staff are granted access. Additional resources on MDCT are available.