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CMS MACBIS T-MSIS Reporting Reminder: Reporting Amounts Paid to Providers in T-MSIS

Topic Description

This reporting reminder describes T-MSIS data elements that collect payments to providers for covered services on a claim. This reporting reminder is applicable to Medicaid and Children’s Health Insurance Program (CHIP) fee for service (FFS) claims and managed care encountersi. It does not cover instances when the Medicaid agency or managed care plan pays towards a beneficiary’s Medicare coinsurance and deductible amounts (also called ‘cross-over’ claims).ii

Impacted Data Element

  • TOT-MEDICAID-PAID-AMT (CIP114, CLT065, COT050, CRX041)
    • MEDICAID-PAID-AMT (CIP254, CLT208, COT178, CRX125)
  • TOT-BENEFICIARY-COPAYMENT-PAID-AMOUNTiii(CIP208, CLT115, COT132, CRX089)
    • BENEFICIARY-COPAYMENT-PAID-AMOUNTiii(COT176, CRX123)
  • TOT-BENEFICIARY-COINSURANCE-PAID-AMOUNTiii (CIP206, CLT153, COT130, CRX087)
  • TOT-BENEFICIARY-DEDUCTIBLE-PAID-AMOUNTiii (CIP210, CLT157, COT134, CRX092)
  • COMBINED-BENE-COST-SHARING-PAID-AMOUNTiii (CIP295, CLT242, COT233, CRX166)
  • TOT-TPL-AMT (CIP118, CLT069, COT054, CRX045)  
    • TPL-AMT (CIP253, CLT206, COT177, CRX124)
  • TOT-OTHER-INSURANCE-AMT (CIP119, CLT070, COT056, CRX047)
    • OTHER-INSURANCE-AMT (CIP272, CLT207, COT213, CRX152)
  • THIRD-PARTY-COPAYMENT-AMOUNT-PAID (CIP218, CLT165, COT142, CRX100)
  • THIRD-PARTY-COINSURANCE-AMOUNT-PAID (CIP216, CLT163, COT140, CRX098)
  • TOT-ALLOWED-AMT (CIP113, CLT064, COT049, CRX040)
    • ALLOWED-AMT (CIP252, CLT205, COT175, CRX122)

Reporting Reminders

The T-MSIS data dictionary defines “Allowed Amount” as the maximum amount “determined by the payer as being 'allowable' under the provisions of the contract prior to the determination of actual payment.iv” There are situations where only one payer is liable for paying the provider, and other situations where multiple payers (e.g., the State Medicaid or CHIP Agency, hereby referred to as the state agency, a managed care organization (MCO), the beneficiary, Medicare, or a third party) are liable.  In T-MSIS, the Total Allowed Amount (TOT-ALLOWED-AMT: CIP113, CLT064, COT049, CRX040) data element collects the maximum amount, as determined by the state agency or MCO, that the provider will be paid for covered services on a Medicaid or CHIP claim.  Because Medicaid is, in general, the payer of last resortv, in the instances where there is a third party liable for services also covered by Medicaid, an accounting of the third-party liability (TPL) is used to determine how much of the Medicaid allowed amount, if any, remains due to the provider. If, after the Medicare liability and TPL is accounted for, a provider was paid less than the Medicaid-determined allowed amount, Medicaid pays the provider the Medicaid allowed amount minus the Medicare payment, TPL payment, and beneficiary cost sharing.
Currently, T-MSIS collects payment amounts made by the state agency or MCO, beneficiaries, Medicare, and third parties for covered services on a claim. Together, these payments to the provider (for the Medicaid or CHIP covered services on a claim) determine if the provider has been appropriately paid for the services provided to the beneficiary.

Total Medicaid (or CHIP) Payment is less than or equal to the Total Medicaid (or CHIP) Allowed Amount minus the sum of the Total Beneficiary Cost Sharing Payments and Total Third Party Payments for Medicaid (or CHIP) Covered Services.

If the Total Third Party Payment for Medicaid (or CHIP) covered services is greater than or equal to the Total Medicaid (or CHIP) Allowed Amount, then the Total Medicaid (or CHIP) Payment and Total Beneficiary Cost Sharing Payments should be zero.

Medicaid (or CHIP) payment (or, for encounter records, a managed care organization’s payment) to the provider for covered services is the amount that Medicaid (or CHIP) pays the provider for covered services on a claim. The amount Medicaid (or CHIP) pays is based on the Medicaid- (or CHIP-) determined allowed amount minus the beneficiary cost sharing and TPL payments. If the TPL payments for the Medicaid (or CHIP) covered services are equal to or exceed the Medicaid- (or CHIP-) determined allowed amount, the Medicaid (or CHIP) payment and Beneficiary cost sharing should be zero. 

The Total Medicaid Paid Amount (TOT-MEDICAID-PAID-AMT: CIP114, CLT065, COT050, CRX041) data element collects the total amount the state agency or MCO paid toward the Total Allowed Amount (TOT-ALLOWED-AMT: CIP113, CLT064, COT049, CRX040) for covered services on a claim. vi 

Beneficiary cost sharing payments are the portion of the state agency or MCO determined allowed amount the beneficiary paid, and is usually in the form of a copayment, coinsurance, or payment towards a deductible. There may be instances where a beneficiary does not pay all or any of their liable amount. In such cases, the Total Medicaid (or CHIP) Allowed Amount may be greater than the sum of the amounts paid by the state agency or MCO, the TPL, and the beneficiary on a claim.

The Total Allowed Amount (TOT-ALLOWED-AMT: CIP113, CLT064, COT049, CRX040) data elements collect the Medicaid (or CHIP) allowed amounts on the entire claim. The Total Beneficiary Copayment Paid Amount (TOT-BENEFICIARY-COPAYMENT-PAID-AMOUNT:CIP208, CLT155, COT132, CRX089), Beneficiary Copayment Paid Amount (BENEFICIARY-COPAYMENT-PAID-AMOUNT: COT176, CRX123), Total Beneficiary Coinsurance Paid Amount (TOT-BENEFICIARY-COINSURANCE-PAID-AMOUNT: CIP206, CLT153, COT130, CRX087), and Total Beneficiary Deductible Paid Amount (TOT-BENEFICIARY-DEDUCTIBLE-PAID-AMOUNT: CIP210, CLT157, CLT157, CRX092) collect the respective copayment, coinsurance, and deductible amounts the beneficiary paid for covered services on a claim or claim line. The COMBINED-BENE-COST-SHARING-PAID-AMOUNT (CIP295, CLT242, COT233, CRX166) captures the combined amount paid by the beneficiary towards the copayment, coinsurance, and/or deductible payments when the claim does not differentiate among the payment types.

Third party paymentsvii refers to the amount the third party pays for covered services based on the TPL estimated allowed amount. In some instances, third-party allowed amounts (and therefore, payments) for Medicaid (or CHIP) covered services are less than the Medicaid- (or CHIP-) determined allowed amount; in other instances, third-party allowed amounts (and therefore, payments) are equal to or greater than the Medicaid- (or CHIP-) determined allowed amount. 

The Total Third Party Liability Amount (TOT-TPL-AMT: CIP118, CLT069, COT054, CRX045), Third Party Liability Amount (TPL-AMT: CIP253, CLT206, COT177, CRX124), Total Other Insurance Amount (TOT-OTHER-INSURANCE-AMT: CIP119, CLT070, COT056, CRX047), Other Insurance Amount (OTHER-INSURANCE-AMT: CIP272, CLT207, COT213, CRX152), Third Party Copayment Amount Paid (THIRD-PARTY-COPAYMENT-AMOUNT-PAID: CIP218, CLT165, COT142, CRX100), and Third Party Coinsurance Amount Paid (THIRD-PARTY-COINSURANCE-AMOUNT-PAID: CIP216, CLT163, COT140, CRX098) data elements collect the amounts the third party paid  for covered services.

Table 1. T-MSIS Data Elements Collecting Amounts Paid to a Provider for Covered Services

Payer

Header Level

Line Level

Medicaid or Managed Care Organization

TOT-MEDICAID-PAID-AMT (CIP114, CLT065, COT050, CRX041)

MEDICAID-PAID-AMT (CLT208, COT178, CRX125)

Beneficiary

TOT-COPAY-AMTiii (CIP115, CLT066, COT051, CRX042)

BENEFICIARY-COPAYMENT-AMOUNTiii (CRX089, CLT066, COT051, CRX042)

BENEFICIARY-COINSURANCE-AMOUNTiii(CIP206, CLT153, COT130, CRX087)

BENEFICIARY-DEDUCTIBLE-AMTiii (CIP210, CLT157, COT134, CRX092)

COMBINED-BENE-COST-SHARING-PAID-AMOUNTiii (CIP295, CLT242, COT233, CRX166)

COPAY-AMTiii (COT176, CRX123)

Third Party

TOT-TPL -AMT (CIP118, CLT069, COT054, CRX045)

TOT-OTHER-INSURANCE-AMT (CIP119, CLT070, COT056, CRX047)

THIRD-PARTY-COPAYMENT-AMOUNT-PAID (CIP218, CLT165, COT142, CRX100)

THIRD-PARTY-COINSURANCE-AMOUNT-PAID (CIP216, CLT163, COT140)

TPL-AMT (CIP253, CLT206, COT177, CRX124)

OTHER-INSURANCE-AMT (CIP272, CLT207, COT213, CRX152)

 

i CMS Guidance: Reporting Paid and Billed Amounts on Managed Care Encounters in T-MSIS | Medicaid

ii CMS Technical Instructions: Reporting Medicare Coinsurance and Medicare Deductible Payments in T-MSIS (Claims) | Medicaid

iii Beneficiary Cost Sharing data elements were updated with the T-MSIS file layout released in summer 2022. These data element changes are reflected in The Data Dictionary V3.0.0. Beneficiary Cost Sharing Technical Instructions that announce and provide instruction regarding beneficiary cost sharing changes will be published at the time of the publication of this reporting reminder.

iv CMS Technical Instructions: Reporting Financial Allowed Amounts in the T-MSIS Claims Files

v Medicaid is the payer of last resort for services covered under Medicaid, except in those limited circumstances where there is a federal statute making Medicaid primary to a specific federal program. COB TPL Training and Handbook (medicaid.gov)

vi In instances that a state  uses service tracking claims to report payments made for services rendered to enrollees refer to reporting reminder:  CMS MACBIS T-MSIS Reporting Reminder: Payment Amounts for Service Tracking Claims | Medicaid

vii It is possible for Medicaid beneficiaries to have one or more additional sources of coverage for health care services. Third Party Liability (TPL) refers to the legal obligation of third party to pay part or all of the expenditures for medical assistance furnished under a Medicaid state plan:  Coordination of Benefits & Third Party Liability | Medicaid

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